Under Section 7 of the Data Protection (Bailiwick of Guernsey) Law, 2001, individuals have a right to be told whether any information is held about them and a right to a copy of that information within 60 days of requesting it (subject to certain exemptions and upon payment of a fee).
This is known as the right of subject access, and it is exercised by making a Subject Access Request (i.e. making a request for a copy of this information) to the organisation holding that data.
A form can be downloaded from the bottom of this page.
Obtaining your criminal convictions through this process will disclose ALL convictions and cautions, both spent and unspent.
For most employment purposes the Rehabilitation of Offenders (Bailiwick of Guernsey) Law, 2002 applies and it is not necessary to disclose “spent” convictions and cautions. This means that a Subject Access would, in the most part, be unsuitable for the purposes of securing employment in the Bailiwick of Guernsey and also in the United Kingdom and should not be used for such purposes.
If you require only your unspent convictions for employment purposes you should apply for a Basic Disclosure.
Our Rehabilitation of Offenders legislation may not be recognised in other countries. This means that applications for a visa, residency or employment abroad may require a full list of convictions and/or cautions (both spent and unspent).
For this reason, a Criminal Record Certificate / Certificate of No Convictions obtained through Subject Access is recommended for those seeking a job/visa/residency etc in countries outside the United Kingdom and the Bailiwick of Guernsey.
Subject Access will NOT provide you with a ‘Certificate of Good Conduct’. No Organisation or agency in Guernsey is authorised to issue such a certificate.
You will need to complete an application form and return it to the Guernsey Police Data Protection Office, with proof of identity and the fee of £10, using either of the following methods:
- in person to the Enquiry Desk between 9.00 am and 4.00 pm, Monday to Friday
- by post (see back of leaflet for address).
The information supplied in connection with this application will be used for the purpose of administering this request, maintaining the accuracy of the data held on our systems and for any other policing purposes.
To ensure that the information he holds is secure and the Chief Officer must be satisfied that you are who you say you are. For this reason, you will be required to provide one or two forms of identification:
one containing your name and date of birth:
o a passport,
o driving licence,
o birth/adoption certificate,
o warrant card,
o professional association membership card,
o student card
o Guernsey Crimestoppers Identity Card
o UK CitizenCard.
and, if submitting your form by post (not in person), a document dated within the last three months containing your current address:
o a utility bill,
o bank statement etc.
Any financial details can be blocked out if desired. This address should match that given in Section 1 of the Application Form.
Photocopies are acceptable.
£10 Fee
A Subject Access request costs £10. This can be paid by cash, cheque or money order. If your application is to be forwarded in the post please do not include cash. A cheque should be made out to “The States of Guernsey”. If you wish to pay by cash please bring the cash (along with the completed form and your proof of identity) to the Enquiry Desk between the hours of 9.00 am and 4.00 pm so it can be receipted properly.
Contact Details
Should you have any queries or require a leaflet containing more detailed information about Subject Access, please contact the Guernsey Police Data Protection Office between the hours of 9.00am – 4.00pm, Monday to Friday.
Telephone – (+44) 1481 725111
Fax – (+44) 1481 245136
Data Protection Office
Guernsey Police
Police Headquarters
Hospital Lane
St Peter Port
Guernsey
GY1 2QN