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Data Protection

Fair Processing Notice

The Island Police Force (Guernsey Police) gathers and holds personal information which it uses for policing purposes.

The policing purposes include:

  • Protecting life and property
  • Preserving order
  • Preventing the commission of offences
  • Bringing offenders to justice
  • Any duty or responsibility of the police arising from common or statute law

Under the direction of the Chief Officer of Police (the 'data controller') Guernsey Police will hold information relating to a range of individuals including victims, witnesses, complainants, suspects and offenders, in connection with this policing purpose as well as details of others who work for or with law enforcement.

 

1.             The Data Protection Law

The data controller acknowledges the obligations as per the data protection law, which provides a number of requirements in terms of processing activities involving personal data. The controller further acknowledges the general principles of processing as well as the rights of a data subject and more information in relation to these provisions are provided within this fair processing notice.

 

2.             The Principles of Processing

a.     Lawfulness, fairness and transparency

All personal information is held and processed in accordance with The Data Protection (Bailiwick of Guernsey) Law, 2017 and associated Regulations. Anyone working within the Guernsey Police may only use information in accordance with their policing duties.

Information held by Guernsey Police may be shared with other organisations where this is necessary for a policing purpose, for example information is shared:-

  • With the criminal justice system as part of the pre-charge and post-charge processes e.g. prosecuting someone through the Court
  • When working with partner agencies to reduce crime and disorder and anti-social behaviour
  • With the 'Guernsey Vetting Bureau' and the 'Disclosure and Barring Service' that  provide information to organisations in order to enable them to make safer recruitment decisions by identifying potential candidates who may be unsuitable to work with children or other vulnerable members of society
  • With other Professional and Regulatory Bodies

b.    Purpose limitation

Personal data must not be collected except for a specific, explicit and legitimate purpose and, once collected, must not be further processed in a manner incompatible with the purpose for which it was collected.

The data controller acknowledges the responsibility with regards to this data protection principle and therefore the controller maintains that Guernsey Police will not further process that personal data in a way which is incompatible to its original reason for processing as specified in section 2a, unless the controller is required to do so by statute or common law. 

c.     Minimisation

Personal data processed must be adequate, relevant and limited to what is necessary in relation to the purpose for which it is processed.

The data controller maintains that it will only process the personal data which is detailed in section 2a, and will not process any further personal data that is not necessary in relation to the original reason for processing personal data as specified in section 2a, unless the controller is required to do so by law.

d.    Accuracy

Personal data processed must be accurate, kept up-to-date (where applicable) and reasonable steps must be taken to ensure that personal data that is inaccurate is erased or corrected without delay.

The data controller will ensure that all personal data that Guernsey Police holds is accurate and kept up-to-date, and any personal data that is inaccurate will be erased or corrected without delay

e.     Storage limitation

Personal data must not be kept in a form that permits identification of a data subject for any longer than is necessary for the purpose for which it is processed.

The data controller will ensure that all personal data that Guernsey Police holds is only held for as long as is necessary and maintains a policy that includes the rationale for the length of time for which data is held.

f.    Integrity and confidentiality

Personal data must be processed in a manner that ensures its appropriate security, including protecting it against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.

Data for policing purposes is held in paper records, computerised storage and other digital media e.g. DVD. The security surrounding storage of personal data is detailed in the security policies, which by the nature of law enforcement work, is closely monitored. It includes physical security, limited staff access and processes employed to protect law enforcement assets.

g.     Accountability

The contact details of the data controller are as follows:

The Chief Officer of Police

Police Headquarters, Hospital Lane, St Peter Port, Guernsey, Channel Islands, GY1 2QN

Email: hq@guernsey.pnn.police.uk

 

The contact details for the Data Protection Officer are as follows:

Data Protection Officer for the Committee for Home Affairs,

Sir Charles Frossard House, St Peter Port, Guernsey, Channel Islands, GY1 1FH

Email: data.protection@gov.gg

 


A printable version of this information can be found here pdf icon Fair Processing Notice Police 150518 [328kb]